Constitution

Articles 1–3: Name

1.  The name of the Society shall be:

  • Scandinavian Society for Iranian Studies [English]
  • Skandinavisk selskab for iranistik [Danish]
  • Skandinavisk selskap for iranistikk [Norwegian]
  • Skandinaviska sällskapet för iranistik [Swedish]
  • انجمن ایران شناسی اسکاندیناوی [Persian]
2. It shall have the abbreviated name S.S.I.S., and it shall maintain a Web site.
3. This Society shall be carried on without purpose of gain for its members and any profits or other gains shall be used in promoting its objectives. The activities of this society shall be carried on without purpose of gain for its members and any profits or other gains shall be used in promoting its objectives. This society shall be free from ties to any religious or political organization, and shall not promote any religious or political ideology.

Articles 48: Aims

4. To foster and advance Iranian Studies, and particularly the Persian language and literature, in Scandinavia and in the neighboring countries Finland, Estonia, Latvia, and Lithuania. Iranian Studies is defined as a field dealing with the study of the history, languages, literature, arts, and religions of Iranian civilization, and includes all regions with an Iranian legacy, especially Iran, Afghanistan, Pakistan, Central Asia, the Caucasus and northern India.
5. To promote high standards of scholarship in the field of Iranian Studies, and to encourage the teaching of Iranian Studies, and particularly Persian language and literature, at the graduate and undergraduate levels.
6. To encourage and facilitate scholarly exchange amongst its membership and to provide a forum for the exchange of ideas concerning diverse aspects of Iranian civilization.
7. To work to safeguard freedom of inquiry and expression for its members and other scholars in Iranian studies.
8. To collaborate with other scientific associations or national and international institutions having aims similar to those of the Society. The Society is autonomous, but may affiliate itself with any association or institution which share its goals and support its activities.

Articles 9–16: Membership

9. The Society is made up of the original (founding) members and of members admitted after its constitution. All members shall be entitled to attend the public meetings of the Society.
10. There are four types of memberships: regular member, associate member, honorary member, and student member. Applications for membership shall be addressed to the Secretary who will submit them to the Executive Committee. The Executive Committee shall be competent to decide in the last instance and shall be under no obligation to disclose the reasons for its decisions. No members shall pay dues.
11. Regular membership shall be open to all persons who have demonstrated a commitment to the advancement of Iranian studies through scholarly research, teaching, doctoral work in the field, or through other appropriate academic accomplishments.
12. Associate membership shall be open to all those who have interest in the diverse aspects of Iranian civilization, but who lack the necessary academic qualifications for regular membership, or who do not intend to be involved in the Society’s academic activities or its executive process. Associate membership also includes benefactors, i.e. natural or legal persons supporting the activities of the Society through gifts or donations.
13. The Executive Committee may admit as Student Members registered graduate and undergraduate students. The student has to document her/his engagement in Iranian Studies.
14. Honorary Membership shall be limited to outstanding, internationally recognized scholars who have made major contributions to the field of Iranian studies. Following consultation with all members of the Advisory Board, the Executive Committee shall appoint an Honorary Member to the Society. S/He shall be a person whose ideals and goals are consistent with those of the Society and who has made widely recognized contributions to the advancement of Iranian studies in Scandinavia and/or internationally. Each Honorary Member shall retain that status until his or her resignation or death. Honorary Members shall be entitled to all rights of Members. There shall be no more than ten Honorary Members at any one time.
15. Any member may freely withdraw from the Society.
16. The Executive Committee may decide the exclusion or suspension of a member in the case of a serious disregard of the honor or lawful interests of the Society.

Articles 17–22: Executive and Advisory Board

17. The elected officers shall be: a President, a Vice-President, a Secretary, a Treasurer, and an Advisory Board of three members. All elected officers shall be Scandinavian citizens or permanently resident in a Scandinavian country. They shall, except for the student member of the Advisory Board, have a doctoral degree or equivalent academic qualifications from a recognized university and fulfill the requirements of regular membership in the Society.
18. All officers shall be elected for a period of three years and shall be eligible for immediate re-election to the same office.
19. The Executive Committee shall consist of the following voting members:  President, Vice-President, Secretary, Treasurer, the immediate Past President, and the Advisory Board.
20. Only members in good standing shall be eligible for election or appointment to offices in the Society.
21. a) The Executive Committee shall call general and special meetings of the Society. b) The Executive Committee shall be empowered to receive funds in the form of fees or donations in order to finance the needs and purposes of the Society, in accordance with its Aims. c) The Executive Committee shall be empowered to direct the affairs of the Society between its general meetings.  This will include preparing a suitable program for the Triennial General Meeting (TGM), organizing scientific symposiums, and ad hoc tasks as may be necessary.  These will be reported and minuted at the TGM.
22. The Advisory Board shall consist of two regular members and one student member.

Articles 23–28: Duties of Executive Officers

23. The President is the chief administrative officer of the Society, with direct responsibility for the conduct of its affairs in close consultation with the Executive, as the Constitution requires. S/He shall preside over meetings, and in consultation with the Executive and Advisory Board s/he shall oversee the arrangements for the TGM. In consultation with the Executive and the Advisory Board, the President shall play a key role in the planning and execution of any stand-alone Society symposiums or conferences and shall be in charge of fund-raising for the Society and of writing and submitting grant proposals to granting agencies and foundations, except in cases where such tasks shall be expressly delegated by the Executive to some other officer or agent of the Society. S/He shall represent the Society in the public arena and shall oversee collaboration in academic activities.
24. The Vice-President, at the request of the President, or in the President’s absence or disability, shall perform all the duties of the President subject to all the restrictions upon the President. S/He shall preside at meetings in the President’s absence, or if appointed to the chair.
25. The Secretary shall maintain an up-to-date membership list and directory of the Society; organize the agenda for Executive Committee meetings and the TGM, prepare minutes of the TGM for distribution to the membership; and organize the nomination and election process, with the help of two other members of the Executive Committee for the tabulating of the nomination and election results.
26. The Treasurer shall disburse and receive all moneys and issue receipts on behalf of the Society, keep an accurate record thereof, and shall prepare all necessary tax forms. The Treasurer shall present to the Executive Committee a written statement on the Society’s finances no less than once a year.
27. The Past President shall share his/her experience and expertise, lending counsel and assistance as may be needed, in the administration of the affairs of the Society.
28. Advisory Board members, in cooperation with the Executive, shall promote the interests of the Society in their respective regions, with special attention to securing new members. They shall meet with the Executive at least once every three year and lend assistance as the Executive may suggest or request.
29. Any executive officer may cooperate with local language and cultural associations that may wish guidance or counsel in accordance with the Aims of the Society.

 Articles 30–36: Nominations and Elections

30. Before the elections take place, the Secretary shall ask the membership for suggestions of possible candidates who have accepted to be nominated.  It will then consult with the suggested candidates, in writing, in order to ensure their acceptance.
31. The Nominating Committee shall be constituted of the Secretary, two regular members appointed by the Executive, and two members selected by the membership at the TGM. The Nominating Committee shall formulate a slate of candidates itself, but may also take nominations from the floor. Ample time shall be given to the membership to communicate with the nominating committee as it formulates its slate. All members in good standing by the time the nominating process begins shall be eligible to vote. One member, one vote.  No proxies are permitted. A majority vote of the members in attendance shall decide.
32. For each position in the Executive Committee, the Secretary shall indicate on the ballot three (but not more than three) names of those receiving the highest number of nominations. For each name on the ballot for President a brief synopsis of academic CV (75-100 words max.) shall also be enclosed as provided by each respective candidate. For each of the two positions in the Advisory Board, the Secretary shall indicate on the ballot up to three (but not more than three) names of those receiving the highest number of nominations.
33. As soon as the election procedures are completed, the Secretary shall communicate the results to the President, who shall then present the election results.
34. The Executive Committee shall be empowered to fill any vacancy which may occur.
35. All individuals serving on any committees or other units of the Society must be members in good standing at the time of their election or appointment.
36. Any officer may be removed at any time, with or without cause and with or without notice, by a majority of the body electing him or her.

Articles 37–42: Meetings

37. The President shall call a meeting of the Executive Committee prior to the TGM and such other meetings of the Executive as may be deemed necessary. The Executive Committee shall meet at least once every three years.
38. The President shall chair all meetings. If the President wishes to appoint a chair, that shall be the first Vice-President.
39. The agenda for the TGM shall be distributed by the Secretary to the membership not fewer than 30 days before the meeting. The agenda for Executive Committee meetings shall be distributed by the Secretary to the executive officers not fewer than 15 days before the meeting.
40. A special meeting of the Society may be called by the Executive Committee.  The purpose of such meeting shall be stated in the call. No other matter shall be discussed at the meeting.  Except in cases of emergency, a notice of not fewer than 30 days shall be given to the membership.
41. The quorum at any meeting shall consist of a majority of members in good standing. When this is not possible, the Executive Committee shall have the authority to determine whether the number of members in good standing present shall constitute a quorum.
42. The Executive Committee decides by a simple majority; in the case of a tie, the vote of the President shall be decisive.

Articles 43–44: Amendments

43. The Constitution of the Society may be repealed, added to or amended by a two-thirds majority vote of the members present at a TGM, or a Special Meeting purposely convened on the initiative of the Executive Committee.
44. Amendments to the Constitution must first be presented to the Executive Committee and then submitted to the membership by regular or electronic mail not fewer than 30 days prior to the TGM or the Special Meeting.

 Article 45: Dissolution

45. Dissolution of the Society for any cause may be initiated by the same mechanism used for amending the Constitution. All funds or other assets of the Society including any rights to funds, present or future, contingent or actual, shall be irrevocably assigned and transferred to any scientific association, or national and international institution, having aims similar to those of the Society.